I run the restaurant

First login, day-one setup, menu, storefront, team, AI assistant, growth tools and settings.

1.Your first login

Your account, your restaurant's address, and the first screen you land on

Every restaurant on FoodFlow has its own address. You don't sign in on a shared page and then pick a restaurant — you go straight to yours.

Open your restaurant's link It looks like yourname.foodflo.app/dashboard — the activation email has yours.
Sign in with your email and password The email the restaurant was registered with. Forgot it? Use "Forgot password" and a reset link arrives by email.
You land on the home screen Today's orders, revenue, your top-selling items, and a short setup checklist while the restaurant is still new.

FoodFlow login screen

The login screen — email and password, then straight to the dashboard.

FoodFlow dashboard home

The home screen right after login: the setup checklist, quick actions, and today’s numbers.

Heads up

If you see a "role unresolved" banner, your account exists but isn't attached to a role yet. Ask the owner to open /dashboard/roles and assign you one.

2.The map of the dashboard

The sidebar splits into four groups — start here

You don't need to memorise it. Every section lives inside a group, and the group tells you what that section is for.

Group	What's inside	When you open it
Today & Orders	Dashboard, Orders, Analytics, Menu	Every day
Grow	Link Hub, Smart Links, Promo Codes, Loyalty	When you run an offer or a campaign
My Restaurant	Branches, Staff, Roles & Access, Floor Plan, Reservations, Waiter Mode, Kitchen, Delivery, Customers, Activity	At setup, and each time you grow
Settings	Branding, Translations, Bot Settings, Integrations, Payments	Mostly once

Shortcut

A locked section belongs to a higher plan. You'll find those grouped at the bottom of the sidebar under "Upgrade to unlock more".

3.Day-one setup

Five steps and you can take your first order

The home screen shows this same checklist and ticks each item off as you finish it. Do them in order — each one builds on the last.

Upload your logo and colours /dashboard/branding — the logo and colours carry into your menu, receipts, and link page.
Create your first category /dashboard/categories — like Grills, Drinks, Desserts. A category has to exist before an item can go in it.
Add your first item /dashboard/menu — name, price, photo, category. The photo moves sales more than anything else on the card.
Set your hours and branch /dashboard/branches — address, phone, and open/close times per day. Outside those hours the menu stops taking orders on its own.
Print your QR code /dashboard/qr — download it and put it on the tables. A customer scans and orders from their phone.

Setup checklist

The 5-step checklist stays on screen until you finish it.

The Menu screen — categories on one side, their items inside.

4.The menu

Items, add-ons, and translation

Drag to reorder — the customer sees the same order on the menu.

/dashboard/categories

Price, photo, description, availability. Switch an item off rather than deleting it when you run out.

/dashboard/menu

Size, doneness, paid extras — build once, attach to many items.

/dashboard/customizations

Give each item an Arabic and an English name; the menu switches with the customer's language.

/dashboard/translations

Tip

Sold out today? Turn availability off instead of deleting the item — you keep its order history and its numbers in Analytics.

5.The menu, as your customer sees it

A real walkthrough of the live demo storefront

These are real screens from the live demo restaurant. Everything you set in the dashboard lands here immediately — so to check a change, open the menu the way a customer does.

Open the menu link. The header carries the restaurant's name, contact details, search, cart, and the language switch.

Story rail, loyalty banner, and category cards — all configured from the dashboard.
The Hot Deals card gathers today's offers in one place, next to Reserve a table for booking without ordering, and Build Your Own for a customer-assembled item.

The offer count updates itself from your live promotions.
Tapping a category — Burgers here — opens its items with photos and prices, and from there the customer picks an item and adds it to the cart.

The item order here is exactly your order in /dashboard/menu.
The search button searches the whole menu by name — no scrolling required.

Search works in whichever language the menu is open in.
The flag button switches Arabic ↔ English — the whole page flips direction with it.

Names and descriptions come from your own translations in /dashboard/translations.
The stories rail at the top works like Instagram stories — your offers play inside it.

These are the same offers you create in /dashboard/offers.
Share menu copies the link; group order opens a shared basket where everyone adds from their own phone and their name shows on the order.

A group order closes itself after 30 minutes of no activity.
The Reserve a table card opens a booking form with no order attached — the request lands in /dashboard/reservations.

With more than one branch, the customer picks the branch right in the form.
An item opens with its photo, description, price and an Add to Order button — plus any add-ons and options you configured.

Add-ons are configured in /dashboard/customizations.
The cart slides in from the side: items, a You might also like upsell, and a fully itemised total — tax and delivery included.

Cart drawer

The upsell suggestions are picked automatically from past orders. 11. Checkout: delivery or pickup, customer details, a promo-code field, and loyalty points — all on one screen.

Checkout page

Note the “reserve a table instead” link — the same page can turn into a booking. 12. And all of it works the same on a phone — which is what 90% of your customers will actually see.

Mobile storefront

No app to install — it’s just one link.

Try it yourself

Before you share the link, open it on your phone and place a test order — you will see it arrive in /dashboard/orders the same second.

6.Branches and team

Who sees what, and who works where

Add the branch /dashboard/branches — each branch carries its own address, hours, and delivery zone.
Invite the staff member /dashboard/staff — by email. They get a link to activate their account.
Set the role and permissions /dashboard/roles — a cashier sees orders, a chef sees the kitchen, a manager sees the numbers. Without a role, nobody gets in.
Lay out the floor /dashboard/floor-plan — tables and their numbers. This is what makes Waiter Mode and Reservations work.

Branches

Branches: each one with its own hours and delivery zone.

Roles and access

Roles & Access: every staff member gets a role, and the role decides what they see.

Floor plan editor

The floor-plan editor — draw your tables once and you’re done.

7.Ask your restaurant

The ask bar at the top of your home screen — it answers with your own numbers and does what you ask

The first thing on your home screen is a bar that says “Ask me anything about your business”. It is not a generic chatbot: the assistant can see your actual data — orders, sales, menu, stock — so it answers from your own numbers, and when you ask it to change something it makes the change in the dashboard itself.

Open Dashboard. The ask bar sits right at the top, with ready-made chips beside it: open orders, unpublished draft, top sellers, create an offer.

Those chips change on their own depending on what your restaurant needs right now.
Type a real question — “How much did I sell today?” — and the bar expands into a full assistant inside the same page. The answer comes back with your numbers and a chart, not generic advice.

Under the answer sit quick actions: new order, floor view, 86 an item, reports, staff, QR codes.
You can also ask it to act: “Mark Fresh Mango Juice as sold out” — and it really does it in your menu, then confirms. For longer sessions, AI Assistant in the sidebar opens the same assistant full-screen.

Chat to ask, Settings for the model and API key, Connector to plug it into other tools.